Our T&E policy is designed to be flexible and enable team members to get things done with minimal additional friction. It is not, however, designed as a reward or perk.
In general we are trusting people to act like owners. We are not going to do a lot of extra policing – all we ask is that team members make smart, reasonable decisions. If you're unsure whether something is allowed, use the rule of thumb: "would I feel comfortable explaining this to Barry / Caitlin / {some other scary person}?" If not, then please just ask.
Fraud, profligacy, or obfuscation of expenses will be treated as a severe violation and grounds for termination with cause.
We trust team members to make reasonable choices about when to travel on Hex's dime.
For Sales-related traveling, please be smart and think carefully about whether something could just as easily be accomplished via Zoom.
If you're traveling to co-locate with others, we just ask that you have clear objectives and coordinate in advance to make sure you make good use of the time.
When traveling for work, Hex will cover the cost of all necessary transportation (flights, trains, Lyfts, etc.) throughout the duration of your trip.
Unless otherwise approved, all travel should be in the Economy class. Please try to avoid segments that are way more expensive than reasonable alternatives. That said, you're not expected to book the cheapest flight if it's inconvenient or time-costly for you. Just use common sense.
Similarly when booking hotels, please be mindful of price and do not book significantly more expensive options if there are reasonable alternatives.
We generally allow expensing meals with customers, and larger team outings or meals.
When traveling for work, Hex will cover the cost of meals/ snacks/ coffee, within reason.
When not traveling for work, in general, smaller meals / coffees / happy hours / etc. with internal team members are not eligible to be expensed without prior approval.
New software purchases should all be approved or run by Caitlin or Barry, and done on a separate Ramp card.
Please see our policy in Workstation Budget